G P Ryden – Notarial services Information sheet

Client Information and Terms and Conditions

  1. MY TERMS OF BUSINESS: I will contract only on the basis of the following conditions. To follow the professional rules, I only practice as a notary on my own account and am not an employee of the Firm I practice with.
  2. NOT JUST A SIGNATURE: The international duty of a Notary involves a high standard of care not only toward you as a client but to the transaction itself and as to other parties the governments or officials of other countries. Clients are requested to be mindful that individual notaries do not write the Rules but have to follow internationally recognised and acceptable procedures. Professional requirements in the U.K. have become more stringent
  3. YOUR SIGNATURE: Your signature should normally be witnessed by the notary please do not sign documents before our meeting
  4. 4 PREVIEW OF DOCUMENTATION AND E-MAIL: It can save time and expense if you send to me copies of the documents and any covering instructions from the destination country. My email address is g.ryden@talktalk.net
  5. CURRENT IDENTIFICATION: When you attend to sign the document please provide a current passport or photocopy driving licence and a utility bill giving your full UK address. I am required to keep a copy of your documents for anti-money laundering purposes
  6. FALSIFICATION ETC: Notaries need to guard against impersonation and falsification of documents as a result I may need to check documents with their originators
  7. NOTARIAL INDEPENDENCE: Is paramount in the interests of all concerned that my independence is maintained. The notaries duty extends to everyone who may rely on the document. If I am not satisfied that I can verify the facts, then I will not be able to deal with the document
  8. SEPARATE ENTITIES: In the case of a company or partnership I will need to make detailed enquiries about the organisation as well as its representative
  9. POWER OF ATTORNEY DEEDS AFFIDAVITS LETTERS AND OTHER DOCUMENTS: It is recommended in all cases that you have these prepared by a lawyer in the country where the document is to be used. Where I am asked to prepare a document for abroad, I cannot guarantee that it will be accepted
  10. FOREIGN AND COMMONWEALTH OFFICE AND/OR CONSULAR LEGALISATION: Most countries require notarised documents to receive further certification usually termed an Apostille. Usually I arrange this by post, but some clients prefer to deal with this themselves.
  11. FEES AND DISBURSEMENTS: I have provided a note of my fees and of course there may be copying expenses and courier fees etc. I reserve the right to vary the rate in respect of extremely urgent work or done outside office hours or at weekends
  12. VAT: I am not registered for VAT
  13. CONFIDENTIALITY: A notary is a public official. My documents are open to inspection by anyone who has a proper interest in them
  14. MY LIABILITY: I maintain professional indemnity insurance. My liability to you is limited to £2million in respect of any one claim or series of related claims. I do not accept liability for loss of documents in the post whether I have sent the documents, or an agent has sent the documents
  15. MANDATORY INFORMATION:
    1. My notarial practice is regulated by the Faculty Office of the Archbishop of Canterbury:
      The Faculty Office 1 The Sanctuary Westminster London SW1P 3JT
      Telephone 020 7222 5381 email Faculty.office@1thesanctuary.com
    2. If you are dissatisfied about the service, you have received please do not hesitate to contact me
    3. If we are unable to resolve the matter you may complain to the Notaries Society of which I am a Member who have a Complaints Procedure which is approved by the Faculty Office. The procedure is free to use and is designed to provide a quick resolution to any dispute
    4. In that case please write with full details of your complaint to The Secretary of the Notaries Society, PO Box 7655, Milton Keynes, MK11 9NR

Correct as at 1st October 2020.